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The Benefits of Google-Workspace-Administrator Certification

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Google Cloud Certified - Professional Google Workspace Administrator Sample Questions (Q14-Q19):

NEW QUESTION # 14
The human resources (HR) team needs a centralized place to share key documents with the entire organization while protecting confidential documents and mitigating the risk of losing documents when someone leaves. These documents must be editable by the HR team members.
What is the best way to set this up?

A. Create a shared drive for all files, give the HR team content manager access, and give view access to the organization.
B. Create a shared drive for the non-confidential files, give the HR team manager access, and give contributor access to the entire organization.
C. Create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization.
D. Have the HR lead create a folder in their MyDrive for the non-confidential files, give edit access to the HR team, and give view access to the organization.

Answer: C

NEW QUESTION # 15
Your organization's legal team is conducting a legal review of an employee. The default retention period for your organization is indefinite. You must assist your legal team with retrieving the employee's emails for a one month period. What should you do?

A. Create a new Matter inside Google Vault. Specify Gmail, the user, and the timeframe to retrieve messages.
B. Restore the user's deleted Gmail messages from the Admin console and export the user's inbox messages by using an API.
C. Specify the time frame and user by using Google Vault's audit reports. Export the report as a CSV file.
D. Create a new retention rule inside Google Vault. Specify Gmail and the timeframe to retain messages.

Answer: A

Explanation:
Every legal search regarding an employee needs to start with a new Matter creation in Google Vault. Given the retention policy is indefinite, all the employees' data is intact.

NEW QUESTION # 16
Your organization has a data loss prevention (DLP) rule to detect and warn users about external sharing of sensitive files in Google Drive You also want to prevent external users from downloading files with viewer permissions to their local machines What should you do?

A. Do nothing. View-only Drive files automatically prevent the user from downloading the files
B. Modify the existing DLP rule to Disable download, print, and copy for commenters and viewers
C. Create a new DLP rule by using the existing content detector conditions but change the action for the new rule to Disable download. print, and copy for commenters and viewers
D. Create a new DLP rule and set the scope to the organizational unit or group that you want to restrict

Answer: C

Explanation:
* Access Admin Console: Log in to the Google Admin console using your administrator account.
* Navigate to DLP Rules: Go to Apps > Google Workspace > Drive and Docs > Data loss prevention.
* Create a New Rule: Click on Create a rule and choose to start with a template or create a custom rule.
* Set Content Detector Conditions: Use the existing content detector conditions that identify sensitive files.
* Configure Actions: Set the action to Disable download, print, and copy for commenters and viewers.
This ensures that external users with viewer permissions cannot download the files.
* Apply Rule to Relevant OUs/Groups: Set the scope of the rule to the specific organizational units or groups where you want this restriction to apply.
* Save and Implement: Save the rule and ensure it is activated. This will enforce the new restrictions for sensitive files shared externally.
References:
* Google Workspace Admin Help: Data loss prevention for Drive
* Google Workspace DLP Best Practices

NEW QUESTION # 17
Your company has been engaged in a lawsuit, and the legal department has been asked to discover and hold all email for two specific users. Additionally, they have been asked to discover and hold any email referencing
"Secret Project 123."
What steps should you take to satisfy this request?

A. Create a Matter and a Hold. Set the Hold to Gmail, set it to Accounts, and enter: user1@your- company.com AND [email protected]. Set the search terms to: secret AND project AND 123.
Save.
B. Create a Matter and a Hold. Set the Hold to Gmail, set it to Accounts, and set the usernames to:
[email protected], user2@your-company. Set the search terms to secret OR project OR 123.
Save.
C. Create a Matter and a Hold. Set the Hold to Gmail, set it to the top level Organization, and set the search terms to "secret project 123." Create a second Hold. Set the second Hold to Gmail, set it to Accounts, and enter: user1 @your-company.com, [email protected]. Save.
D. Create a Matter and a Hold. Set the Hold to Gmail, set it to Accounts, and set the usernames to:
[email protected], user2@your-company. Set the search terms to: (secret project 123). Save.

Answer: D

Explanation:
* Create a Matter: Access Google Vault and create a new matter for the lawsuit. Matters are used to manage legal holds and searches.
* Create a Hold: Within the matter, create a new hold.
* Set the Hold Scope: Set the hold scope to Gmail, since the requirement is to discover and hold emails.
* Specify Accounts: Set the usernames to [email protected] and [email protected].
This ensures that all emails for these specific users are held.
* Set Search Terms: Use the search terms "secret project 123" to hold any emails that reference this specific term. This is a broad search that captures any email mentioning "Secret Project 123."
* Save the Hold: Save the hold to ensure that it captures all relevant emails for the specified users and the search term.
References
* Google Support: Create or update a hold

NEW QUESTION # 18
As a Google Workspace administrator for your organization, you are tasked with identifying how users are reporting their messages - whether spam, not spam, or phishing - for a specific time period. How do you find this information?

A. Use Reports API to query user Gmail activity.
B. Open Admin Console > Reporting > Email Log Search.
C. Open Admin Console > Security > Dashboard > User Reports.
D. Open Admin Console > Security > Dashboard > Spam Filter- Phishing.

Answer: C

Explanation:
https://support.google.com/a/answer/7490898?hl=en

NEW QUESTION # 19
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Ian Brown Ian Brown

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